Tag Archives: organization

On Infrastructure

A great quote from a NY Times Health article a few weeks ago:

“…fragile bones don’t matter, from a clinical standpoint, if you don’t fall down.”   – http://bit.ly/21SoFI

In context it makes sense, makes a point, and is not totally banal.

Out of context, however, it’s in a way the ultimate example of short-sightedness.  And I think it applies to more than just bone density.

I immediately saw an analogy with systems in an organization.  I hear it saying that it doesn’t matter if you have weak infrastructure as long as you never make a mistake and never have to quickly respond to an unanticipated need.

Though it’s tempting to work even harder at being perfect, since thinking about this quote I’ve been focusing more on strengthening the systems at the learning center.

Lessons from Clothing Donations

notice the restless bag of clothes by revecca on Flickr

'notice the restless bag of clothes' by revecca on Flickr

I have had bags of clothes sitting in my apartment waiting for me to donate them for something like a year. Maybe longer. And last week, I finally donated them.

It was one of those unfortunate tasks that was neither important nor urgent but that would take more than a few minutes.  So I just sort of stopped seeing the bags of clothes being slowly shredded by my cats.  When I did occasionally notice them, it was never a good time to dive into such a big project (?) so I left them for “later.”

Lessons learned:

The factor that started me tackling this silly little project with its surprisingly large impact on my living space was a conversation that became a plan.  Those things are powerful.

Why Five Weeks?

The short answer: it was arbitrary.

The medium answer:  I was looking for a happy medium between a long-term self-education project I would never stick with and a project so brief that I would have no chance of significantly expanding my knowledge.  Five weeks seemed good.

Squared Stack by pbo31 on Flickr

Squared Stack by pbo31 on Flickr

The long answer:  The short and medium answers are true.  But there’s another dimension that’s harder for me to explain.  Before you get too frustrated with me, know that I do have educational psychology on my list of future 5WCs.

I notoriously have trouble with categories.  Especially categories like “relevant” and “not relevant.”  I’m an interweaving thinker.  With some people, it seems like the more they understand something, the more they’re able to divide it up into perfectly cubic little boxes arranged in a line.  For me, the more I understand something, the more I say “oh wow, that’s similar to this and this, and this indirectly but significantly affects that, and category A is both a parent category and a subcategory of B depending how you look at it,” and I definitely don’t end up with a neat row of cubes.  Knowledge is like a web of many long threads in my mind, and it feels unnatural to divide it into sections; doing so feels like cutting a square out of the middle of a knit sweater.

Seriously, it’s a thing for me.  Look how many categories I list my five-week project posts in on this blog.  Even after I designated a category specifically for five-week projects.

Lace Knitting by Amanda Woodward on Flickr

Lace Knitting by Amanda Woodward on Flickr

What I’m saying is that I have no trouble arguing that idea A is related to idea N even though they’re 13 steps apart.  This was nice back when I was on the debate team, but it’s not particularly helpful when it comes to defining a manageable self-education project.  I thought that a time limit would help me determine that while Topic X is indeed relevant to Topic A, it is not relevant enough right now.

It seems to be working for me so far.  My category issues are quieted by the possibility of future five-week courses.  Excluding a line of inquiry doesn’t feel like taking scissors to lace when I know the exclusion is temporary.  So the number five was indeed arbitrary, but the time limitation was quite intentional.

De-Cluttering My Office: Best Decision Ever

Yesterday was my first work day in the office I had roughly de-cluttered over the weekend.  It was awesome.

It’s like taking some flotsam out of the office has cleared it out of my mind too.  Working was just so much easier without unconsciously fighting the resistance of Stuff.

I’m also glad to say that I’m about halfway done with my follow-up lists and have hope of finishing this evening.

Here’s to making your work environment work for you!

Unofficial Office Clean-Up

I popped into the office this weekend for some uninterrupted office maintenance time.

A Messy Office by Beth77 on Flickr

A Messy Office by Beth77 on Flickr

Basically, it’s a medium-small office that lots of people use throughout the week, and I’m in charge of it.  I do a pretty good job of keeping the day-to-day stuff under control, but it was feeling cluttered.  And why organize what I could just toss?

I decided to attack the stuff that had no discernible use but still took up space.  It was a single-minded stuff-reduction rampage.  And it was beautiful.

The rampaging actually only took an hour and half.  I spent another uninterrupted hour and a half dealing with statistics (learner hours, etc.) and am proud to report that they’re soundly under control.

The Desk!  Its...neat! by Rae Whitlock on Flickr

The Desk! It's...neat! by Rae Whitlock on Flickr

How I made the most of clean-up time:

  • I made sure there were no distractions.
  • I went for a huge, noticeable impact, inspired by the 80/20 rule and my mother.
  • I only set two goals.
  • My follow-up plan is written down: a list and a few neatly labeled piles.

Successful and satisfying.

It would be great to hear about other successes in office wrangling!

What I learned on my last day

Yesterday was my last day at my old job!

The #1 thing I learned was that I could have led a much less cluttered existence months and months ago if I’d taken 2 hours to throw out old papers.  Seriously, it would’ve been a great investment.

The new job starts on Wednesday.  I’ll be with the same organization.  The difference is that I’ll be working directly with adult learners and volunteers, and that I won’t be at the main office.

In the time between, I’ll be out of town for the second half of my summer vacation.  I will not be blogging during this break.  Enjoy the long weekend!

Transparency and “Good” Applicants

Many thanks to Lifehacker.com for starting a discussion on the apparently heated debate of résumé length.  I was surprised at how many different (and vehement!) opinions were out there.  Great points were brought up about the number of applicants and experience level.

My initial thought: employers should state what they’re looking for.  They post jobs and qualifications, why not post expectations?  It doesn’t seem difficult.  And why limit this to résumé length?  Wouldn’t HR’s job be easier if every company had a page of their website called, “How to be a good applicant” or some such?  Kind of like a twitter landing-page that Beth Kanter blogged about a couple of weeks ago, or email etiquette pages like ThanksNo.com (thanks again, Lifehacker!) you can refer people to.  

What would we call it – an applicant splash page?  Why be so secretive about the basics of our organizational cultures?  Do the benefits of such passive-aggression outweigh the potential benefits of increased transparency?  Would it help or hurt efficiency?  Would applicants like this or be irked by it?  Do some organizations already use one, and if so how is it working?

Taking Back My Environment

This was an amazing weekend.  I had four glorious days to myself!  I got a lot done in my apartment that I’d been putting off, and the result is that I have room in my closets, a desk, and a much smaller population of dust-bunnies.  I’ve effectively expanded my living space now that my desk is a place where I can spend time, and all those pesky tasks of day-to-day living will be easier now that I can find things and put them away.

Even though I’m not quite prepared to start thinking about work again just yet, I definitely noticed myself thinking that it would be nice to spend some time getting a handle on my office environment again.  I think it would make a huge difference in how I feel at work and in how fast I can find things.  I don’t think I’ll be able to work in cleaning/organization/de-cluttering time this week, but I’m thinking that it needs to become a priority for a day sometime before mid-July.  Because wow.

There are a million tips for getting and staying organized all over the Internet.  I didn’t look at any of them.  Three mindsets that worked for me this weekend:

  1. Go for high-impact bulk stuff first.  In other words, don’t start by dusting your DVD collection; start by washing and putting away the 11 loads of laundry floating around the apartment.
  2. Get rid of things.  Ask yourself, “Am I really going to take this item with me if I move in a year?”
  3. Take a moment to decorate your space.  For instance, my desk is now clear of piles of junk, and that’s great.  I also took 5 minutes to decorate the area with miscellaneous pictures that were floating around – a fun reward for present-Emily and future-Emily.
I’d love to hear what works for everyone else out there!